The Town Council of Winona Lake, Indiana met in a regular session on Tuesday, February 19, 2019, in the Town Hall at 6:00 p.m.
COUNCIL MEMBERS PRESENT: Rick Swaim, Dennis Duncan, Heather James, Theila Banta,
OTHERS PRESENT: Craig Allebach, Kent Adams, Tom Miller, Joe Hawn, Holly Hummitch, Mitch Titus and Adam Turner
Opening - Dennis opened the meeting with prayer and the Pledge of Allegiance.
Approval of Minutes - Rick called for additions or corrections to the January 15, 2019 regular session minutes and executive session and the January 31, 2019 executive session meeting minutes. Motion made by James Lancaster and Heather James seconded. Hearing no additions/corrections, the minutes stand approved as presented.
Approval of Claims - Kent presented for approval for January 15, 2018 End of Month claims, in the amount of $239,674.83 and February 19, 2019 claims in the amount of $220,984.37.
Dennis moved to approve the claims as presented and James seconded. Motion passed.
· March 17, 9:00 a.m. – 4-Leaf Clover 5K at Green Earth Multi-Sport
· March 23, 10:00 a.m. – World Compassion Network 5K at the Park
Resolution 2019-2-1 Appointment of Police Reserve
· Police Chief Joe Hawn is recommending the hire of Randy Bays as a police reserve. Randy has eight years of law enforcement experience.
· Heather made the motion to approve Resolution 2019-2-1 and Theila seconded.
Swearing in of Reserve Police Officer
· Adam Turner swore in Randy Bays as a police reserve.
Roundabout Supplemental Agreement No. 1
· A & Z Engineering - This agreement includes analysis and development of Alternate 3 based on new traffic counts from MACOG in 2018, developments of schemes from railroad abutment aesthetics and preparation of construction plan and railroad reviewed, railroad coordination effort and obtain permits to work within railroad right-of-way, Environmental Phase II Assessment for Collier’s and Quick Mart (old gas station) to evaluate presence of contaminants and increase of title searches due to number of condominium owners opposite of McKinley Street intersection.
· Dennis made the motion to approve Roundabout Supplemental Agreement No. 1 and
James seconded. Motion passed.
Indemnification Agreement for Office Space
· Craig is requesting the Town Council authorize the Town Council president to sign an Indemnification Agreement to absolve a property owner of any liability for use of office space for police department.
· Heather made the motion to approve the indemnification agreement for office space and Theila seconded. Motion passed.
Board Appointments – Craig presented the following recommendations for the different Town Boards:
· Economic Development Commission: Dave Turner
· Plan Commission: Bruce Shaffner
· Theila moved to approve the board appointments as presented and James seconded. Motion passed.
· Craig is requesting permission to attend Purdue Road School, March 5 - 7, 2019.
· Dennis made the motion to approve the travel request and Heather seconded.
Wayne Township Agreement
· Wayne Township is providing support to the park in the amount of $14,500 for summer recreation programs for 2019. This is to cover costs for Wayne Township residents to utilize our parks.
· Theila made motion to approve and Heather seconded. Motion passed
Report from Town Engineer
· Working on unplugging the blocked pipe in Lexington Manor.
· Pierceton Road lift station sewer capacity for new proposed subdivision.
· Easements for Oak Hill Street and finish design on Town standards.
· Field work for Columbia Drive expansion and bike trail.
Report Town Attorney
· Working with Jim Walmer to transition records.
· Working with Plan Commission on design standards for rental ordinance.
· Working on Indemnification agreement.
Reports from Supervisors
· Police Dept./Joe Hawn - The leased vehicles are in - Dodge 1500 and Dodge Durango.
· Fire Dept./Mitch Titus - Last night, the fire department played volleyball against Willie 103 radio station. The department won and raised $268 for the Jefferson lunch program.
· Park Dept./Holly Hummitch – Starting the preparation for the summer program.
· Does Winona Lake have a warming center? Fellowship Missions can be utilized.
· New proposed development – Raccoon Run golf course area – up to 150 homes.
· Easement Boys City Dr and The Pass.
· Lexington Manor drainage issues.
· Community Crossing grants.
· Trails and crosswalks.
· Grace College – Recognize Coach Kessler retirement, years of service.
Meeting was adjourned - motioned to adjourn. Meeting was adjourned at 6:35 p.m.
RICK SWAIM KENT ADAMS